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Birthday Party Planning Guide
Exclusively at BirthdayExpress.com
BirthdayExpress.com is every host's secret for making birthday wishes come true! Our Little Buccaneer party planning guide offers step-by-step instruction to help you plan, prepare and execute a memorable day for the birthday guest of honor. The helpful checklist ensures that no detail is forgotten, while the themed games and recipes take the guesswork out of finding treats and activities that complement your décor. And we know you're busy, so the entire guide is printable – keeping you organized on the fly, from balloon blow-up to confetti clean-up!
4-6 Weeks Before the Party
Plan a safe, inviting place for kids to have fun. Set time to 2-3 hours for young children, and 3-4 hours for older kids.
Create Guest List
Just fill out the handy list in this guide!
BirthdayExpress.com is the place! You’ll find over 150 party themes, with party pack options for all of them. Expecting more guests? Choose our Pack Add-On option
Order Birthday Costume/Outfit & Gifts
BirthdayExpress.com has lots of fun choices. Look for our costumes, T-shirts, hats and special birthday gifts designed to match our party themes.
Book Entertainment (optional)
2 Weeks Before the Party
Schedule to pick it up one day before the party.
Let the birthday child help by adhering the stamps and putting the invitations in the mailbox.
Create List of Parent Phone Numbers
Keep on hand in case of emergency.
Plan Party Menu
Check out the recipes in this guide. Ask parents if kids have any food allergies.
Choose Party Games & Collect Party Supplies
This guide has ideas that match your party theme!
2-3 Days Before the Party
1 Day Before the Party
Make Food & Drinks, Bake/Get Cake, Buy Ice
Set out chilled/heated foods just before kids eat.
Childproof & Decorate Party Area
Remove breakable items and objects that could prevent guests from moving freely. Decorate with balloons, crepe paper, and other items included in your party pack.
Set Up Party Games, Fill Favor Boxes & Piñatas
Invite your party child to help!
Fill Birthday Balloons with Helium
After the Party
Include party photos!
Pirate Dress Up
Transform all your party guests into brave buccaneers using products from Birthday Express! They'll all look arrrrrmazing!
- sandbox or kiddie pool filled with sand
- (5) plastic sandbox shovels
- gold covered chocolate coins
- packaged candy necklaces
- ring pops
Bury these items in a sand box and have party guests dig for them using miniature plastic shovels. When all of the goodies are found, have the children put the treats into their respective favor bags!
Capture the Pirate Flag
Divide the kids into tow pirate themed teams (Ex: The brave buccaneers and The rambunctious raiders). Each team will get a flag. (One team's will be red and one will be blue) On your count, have the teams hide their flags on their side of the field. (The yard must be divided into halves, one for each team) Once the flags are hidden give the yell go. The object of the game is to capture the other team's flag without getting tagged. If a player is tagged in the other team's territory, they are put in the brig (pirate jail) The only way to get free from the brig is if a player from your team tags you. If this happens you must both run back to the safety of your team's side in order to avoid being tagged again by the opposite team. The first team to capture the opposing team's flag wins!
Estimated Total Time: 20 minutes
- 1 pkg of fishsticks
- tatar Sauce
- honey mustard Sauce
- baking sheet
- cooking spray
Spray a thin coat of cooking spray on a baking sheet and bake your fishsticks (3-4 for each party guest) as instruction on the box. Serve with various dipping sauces to your little land lubbers so they can have a taste of the sea!
Root Beer Floats!
Estimated Total Time: 10 minutes
- 1 can of root beer for each guest
- 1 qt of vanilla ice cream
Pour the root beer into plastic cups. Add one large scoop of vanilla ice cream into each of the cups. Pirates love their spirits! Serve this drink in fun mugs and have the kids sing "Yo-ho-ho and a bottle of rum!"
Goldfish Party Mix
- 3 cups of multicolored goldfish
- 1 cup of pretzel fish
- 1 cup of mini chocolate chips
- 1 cup of raisins
Toss all of the ingredients together in a bowl and serve! A fun and festive snack that the guests can snack on throughout the entire party!